Unit 2: Assignment – Composing a Correct and Effective Message

Unit 2: Assignment – Composing a Correct and Effective Message

  • DueSunday by 11:59pm
  • Points35
  • Submittinga text entry box or a file upload

Introduction

Business communication requires thoughtful use of various mediums for written messages.  Once the medium is selected, the writer must provide a message that fits the formality of the situation, proves a clear purpose, and uses words and formats that are correct and effective.  This assignment will guide you in the composition of an effective email message.

Deadline

  • Submit by 11:59 p.m. CT on Sunday of Unit 2

Directions for Composing a Correct and Effective Message

 Email can be used for both informal and formal messages.  Review the chart below regarding when informal email and formal email messages are appropriate.

Informal Email

Friends

Family

No specific stlyle

Slang and chiches are acceptanle

Contractions are acceptible

Abbreviated statements are acceptable (LOL, ASAP)

Formal Email

Colleagues

Customers

Managers

Professors

Accurate spelling, grammar, and punctuation

No slang, contractions, or cliches

Avoid ALL CAPS

Includes a salutation (Dear Mrs./Mr./Dr. jOE

Purpose is clear within the first two sentences

Multiple paragraphs that contain a single, clear point.

A closing is provided (Sincerely, Best regards)

 

For this assignment students will develop a formal email, addressed to the instructor of your course.  Your email will be an introduction email.  The email should include the following information:

  • A description of yourself in a professional capacity
  • Your goals for this class
  • Your goals for this semester
  • Your goals for the remainder of your collegiate career
  • Important information regarding your work ethic
  • Important information regarding your motivation to seek a degree

The email should use formal formatting (salutation, closing, recipient’s name, accurate subject line).  A minimum of three paragraphs with at least three complete sentences per paragraph should be provided.   The email should include no more than four paragraphs.  Use the Three-Step Writing Process detailed in Chapter 4 to develop an effective formal email.  Take note of Figure 4.8: Improving the Organization of a Message to view an example of an Ineffective and Effective email message.

Note: You are not sending an email to your instructor. You are creating a formal email, addressed to your instructor, and submitting it as an attachment for grading.  The email should be written in a Word document and submitted as an attachment.

Example Format

To: (recipient email address)

From: (your email address)

Subject: (Conveys the topic and main idea in a concise phrase)

Salutation,

Single spaced paragraph with at least three complete sentences. Single space within each paragraph.  Double space between paragraphs.

Single spaced paragraph with at least three complete sentences. Single space within each paragraph.  Double space between paragraphs.

Single spaced paragraph with at least three complete sentences. Single space within each paragraph.  Double space between paragraphs.

Closing,

Name

 

Rubric

Unit 2 Assignment Rubric

Unit 2 Assignment Rubric
Criteria Ratings Pts
This criterion is linked to a Learning OutcomeFormatting
7.0 pts

Submitted in a Word document in email format. Includes To, From, Subject, at least three complete paragraphs and proper closing. Contains at least three complete paragraphs. Does not contain more than four paragraphs. Paragraphs are single spaced within each paragraph and double spaced between paragraphs.

6.0 pts

Submitted in a Word document in email format. Includes all but one of the following requirements: To, From, Subject, at least three complete paragraphs and proper closing. Contains at least three complete paragraphs. Does not contain more than four paragraphs. Paragraphs are single spaced within each paragraph and double spaced between paragraphs.

5.0 pts

Submitted in a Word document in email format. Includes all but two of the following requirements: To, From, Subject, at least three complete paragraphs and proper closing. Contains at least three complete paragraphs. Does not contain more than four paragraphs. Paragraphs are single spaced within each paragraph and double spaced between paragraphs.

4.0 pts

Submitted in a Word document in email format. Includes three of the following requirements: To, From, Subject, at least three complete paragraphs and proper closing. Contains at least three complete paragraphs. Does not contain more than four paragraphs. Paragraphs are single spaced within each paragraph and double spaced between paragraphs.

3.0 pts

Submitted in a Word document in email format. Includes less than three of the following requirements: To, From, Subject, at least three complete paragraphs and proper closing. Contains at least three complete paragraphs. Does not contain more than four paragraphs. Paragraphs are single spaced within each paragraph and double spaced between paragraphs.

7.0 pts
This criterion is linked to a Learning OutcomeClear Use of Formal Email Elements
7.0 pts

The email clearly adheres to all formal email attributes in a professional, well crafted, coherent manner. The purpose of the email is made clear in the first two sentences of the email.

6.0 pts

The email clearly adheres to all formal email attributes in a professional manner. The purpose of the email is made clear in the first two sentences of the email.

5.0 pts

The email clearly adheres to all formal email attributes in a professional manner.

4.0 pts

The email adheres to some of the formal email attributes in a professional manner.

3.0 pts

The email does not adhere to the formal email attributes in a professional manner.

7.0 pts
This criterion is linked to a Learning OutcomeContent
7.0 pts

Provides an exceptional representation of the student’s professional capacity, goals for the class, goals for the semester, goals for the remainder of their collegiate career, work ethic and motivation to seek a degree.

6.0 pts

Provides a clear and concise representation of the student’s professional capacity, goals for the class, goals for the semester, goals for the remainder of their collegiate career, work ethic and motivation to seek a degree.

5.0 pts

Provides a basic representation of the student’s professional capacity, goals for the class, goals for the semester, goals for the remainder of their collegiate career, work ethic and motivation to seek a degree.

4.0 pts

Provides an emerging representation of the student’s professional capacity, goals for the class, goals for the semester, goals for the remainder of their collegiate career, work ethic and motivation to seek a degree.

3.0 pts

Provides minimal information regarding the student’s professional capacity, goals for the class, goals for the semester, goals for the remainder of their collegiate career, work ethic and motivation to seek a degree.

7.0 pts
This criterion is linked to a Learning OutcomeCorrect and Effective Use of Words
7.0 pts

Word usage is exceptional. The email includes unified and cohesive paragraphs. Sentences easy to read and understand. Words used within each sentence produce a natural flow. Words within each sentence are used correctly and effectively.

6.0 pts

The email includes unified and cohesive paragraphs. Sentences easy to read and understand. Words used within each sentence produce a natural flow. Words within each sentence are used correctly and effectively.

5.0 pts

The email includes unified and cohesive paragraphs. Most sentences easy to read and understand. Words used within each sentence produce a natural flow. Most words within each sentence are used correctly and effectively.

4.0 pts

The email includes a few unified and cohesive paragraphs. Most sentences easy to read and understand. Most words used within each sentence produce a natural flow. Most words within each sentence are used correctly and effectively.

3.0 pts

The email does not include unified and cohesive paragraphs. Most sentences are difficult to read and understand. Words used within each sentence do not produce a natural flow. Some words within each sentence are used correctly and effectively.

7.0 pts
This criterion is linked to a Learning OutcomeGrammar and Spelling
7.0 pts

The assignment has been very thoroughly spellchecked and proofread. Almost no grammatical or spelling errors.

6.0 pts

The assignment has been thoroughly spellchecked and proofread. Very few grammatical or spelling errors.

5.0 pts

The assignment has been spellchecked and proofread. Few grammatical or spelling errors.

4.0 pts

There are noticeable spelling and grammatical errors.

3.0 pts

There are several noticeable spelling and/or grammatical errors.